Office Coordinator

About the Position

Advantage Contracting Ltd. is a growing civil construction company specializing in municipal infrastructure, site development, excavation, and underground utilities throughout Nova Scotia.

As our company continues to grow, we are looking for a highly organized and motivated Office Coordinator to support our Office Manager and help keep our day-to-day operations running smoothly. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, is detail-oriented, and takes pride in keeping an office organized and efficient.

Responsibilities:

• Provide administrative support to the Office Manager.
• Answer and direct incoming phone calls and emails.
• Greet clients, suppliers, and visitors professionally.
• Prepare, organize, and maintain digital and paper filing systems.
• Assist with invoicing, purchase orders, and general accounting administration.
• Utilize Sage 100 Contractor for data entry, project administration, purchase orders, invoicing, and other accounting and administrative functions.
• Enter data accurately into company software and spreadsheets.
• Assist with payroll preparation and timesheet collection.
• Coordinate office supplies and maintain inventory.
• Prepare documents, reports, and correspondence.
• Support project administration, including organizing project files and documentation.
• Assist with tender packages, contracts, and project documentation.
• Schedule meetings and maintain calendars.
• Communicate with clients, vendors, subcontractors, and field staff.
• Perform other administrative duties as assigned by the Office Manager.

Qualifications

• Previous office administration or administrative assistant experience preferred.
• Diploma or certificate in Office Administration is considered an asset but is not required.
• Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with Sage 100 Contractor is strongly preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional, positive, and team-oriented attitude.
• High level of accuracy and attention to detail.

About the Company

Advantage Contracting Limited
15 Old Shanks Road
Windsor, Nova Scotia B0N 2T0

Company Contact

Melissa Parker
office@advantagecontracting.ca
Preferred Contact: Email

Documents to be Forwarded

• Resume
• Cover letter
• References