Administrative Assistant

About the Position

Build Nova Scotia is seeking a recent new graduate for an Administrative Assistant position in Halifax, Nova Scotia.

The Administrative Assistant provides essential administrative support for the CEO Office. This role involves handling a variety of administrative and clerical tasks, supporting staff, and maintaining organized files and systems with a key focus on confidentiality.  

This position will support and report into the Senior Executive Administrative Coordinate for the CEO Office.  

In addition, this position will have the following responsibilities:

• Support daily office administrative operations for the CEO Office
• Answer and direct emails and other communications in a professional manner
• Prepare, proofread, and distribute documents, reports, and correspondence as needed       
• Maintain organized filing systems (both electronic and paper)
• Order office supplies and monitor inventory levels as needed
• Print and file documents for CEO Office and Human Resources
• Assist with data entry, record keeping, and database management
• Support administrative HR functions as directed including filing, job postings, etc.
• Handle highly confidential information with high degree of discretion and professionalism
• Assist in organizing company meetings and presentations
• Liaise with internal departments and external vendors as needed
  
• Arranges for catering, booking venues and accommodations as needed
• Other duties as assigned

Qualifications

• 2-year diploma or certificate program in a business administration or related program
• Previous experience in a similar position would be considered an asset
• Bookkeeping training / experience would be an asset
• Excellent computer skills including Word / Excel / presentation software
• Working knowledge of office equipment, i.e. photocopiers, printers, etc.
• Strong interpersonal and communication skills with the ability to work with the public by using good judgment in handling customer complaints
• Must be able to work independently and with others, be proactive and show initiative to take on new projects, have excellent time management skills, ability to multi-task, and be able to work under pressure of deadlines
• High regard for quality, accuracy and attention to detail is required
• Ability to take minutes would be an asset
• Discretion is essential to maintain confidentiality
• Thrives in complex situations with the ability to make difficult decisions
• A driven, perpetually positive attitude and entrepreneurial spirit

About the Company

Build Nova Scotia
1959 Upper Water Street
Halifax, Nova Scotia B3J 1M5

Company Contact

Ted Plomske
ted.plomske@novascotia.ca
Preferred Contact: Email, ted.plomske@novascotia.ca

Documents to be Forwarded

• Resume
• Cover letter