SIN and legal name collection for government reporting
For specific legal and business reasons, the College is required to collect Social Insurance Numbers (SINs) and legal names from students.
Social Insurance Number (SIN) reporting
NSCC reports Social Insurance Numbers (SIN) to the Canada Revenue Agency (CRA) for all students. For specific cohorts of students, we report SINs to the Provincial Departments of Advanced Education, Education and Early Childhood Development and the Nova Scotia Office of Immigration.
Legal name reporting
NSCC is also required to use the legal names of students for:
- Tax forms (T2202, T4A, T4 for student employment)
- Student refunds
- Enrolment in student health and dental benefits
The College will aim to use a student's preferred names wherever possible. Legal names will only be used in business processes where required by law or for specific College requirements.
How to report
You can report this required information by logging into MyNSCC.
- Login to your MyNSCC account.
- In the NSCC My Profile section:
- Enter your SIN (Go to: Social Insurance Number)
- Enter your legal name (Go to: Personal Details)
Note: For international students who do not have a SIN, you must check the relevant box indicating 'a SIN is not available'.
Confidentiality
- Your personal information will be managed and stored in a secure and confidential manner in accordance with Provincial and Federal Government privacy standards.
- To protect your information, don't send your SIN via email.
FAQ's
(School of Access students please contact your Academic Chair if you have any questions)
The Social Insurance Number (SIN) is a nine-digit number that is needed to work in Canada or to have access to government programs and benefits. You also need a SIN to file Canadian taxes.
NSCC will collect the Students' SIN numbers for CRA (Canada Revenue Agency), LAE (Labor and Advanced Education), NS Office of Immigrations and the NS Department of Education and Early Childhood Development requirements. The 2018 Federal Budget also imposed a requirement on all the designated educational institutes in Canada to report Students' SIN numbers on their T2202 (See: 2018 Federal Budget Changes Important update for all Designated Educational Institutions)
For All Credit and Non-Credit students
To login, students can visit https://www.nscc.ca/mynscc/index.asp and click Student & Applicant Login.
Students will need their Student ID (a 'W' followed by 7 numbers W0000000) to login. They can find their Student ID on all college correspondences to them.
Once logged in, they must click on My Profile to access or update their information.
Click Social Insurance Number link to access the SIN number page.
They can verify or enter their 9-digit Social Insurance Number and click save.
All Credit Students
Please Click Forgot Password on login page and follow the onscreen instructions.
All Non-Credit Students
Please visit or call the Technology Service Desk at 1-866-898-4357 if you have any questions about resetting or recovering your NSCC password.
All Past Students
As per the Government requirement, your information will remain on NSCC records for up to 7 + 1 calendar years following the tax year you provided this information. This means you will be able to access your information during that period via MyNSCC.
Please visit or call the Technology Service Desk at 1-866-898-4357 if you have any questions about resetting or recovering your NSCC password once you are no longer a student.
International students looking for more information on obtaining a social insurance number to work in Canada, can review the SIN guide for international students (PDF 130KB).
No, E-mail communications are not secure so please do not send your SIN number via email.
If you provided your SIN as a student, it was collected for a specific purpose and was destroyed immediately after. Please follow the links above and provide your SIN number.
If you provided your SIN as an employee, it is on your HR file in a different database. The SIN's collected from employees by HR are required by CRA as a condition of employment. The SIN's we are collecting now as required by CRA as related to being a student and not as an employee. We cannot use the SIN collected by HR for student use. Please follow the links above and provide your SIN.
Please also see SIN Code of Practice for details.
Your SIN is confidential. You should provide your SIN only when it is legally required. NSCC is now legally required to request the Social Insurance Numbers of students for Canada Revenue Agency purposes in response to a change introduced in 2018 for all designated educational institutions in Canada. Government may impose a penalty on the tax payers failing to provide their SIN when they are legally supposed to. You can find information regarding potential penalty arising from non-compliance at Social Insurance Number guidelines.
CRA provides the latest information on the proposed changes on Canada.ca. Taxpayers should check online regularly for updated forms, policies, guidelines, questions and answers and guidance. In the meantime, please consult the Department of Finance Canada's Budget 2018 documents for details.
NSCC will restrict access to the SIN stored in our ERP system to only those who require access to perform their job duties. The collection use and disclosure of student information is protected by College policies and government legislation. Our privacy policy arises from the Freedom of Information and Protection of Privacy Act, legislation, and fair information practices (https://oipc.novascotia.ca/).
As mentioned above, NSCC will restrict access to the SIN stored in our ERP system to only those who require access to perform their job duties in relation to CRA, LAE, NS Office of Immigrations and the NS Department of Education and Early Childhood Development reporting.
As per the Government requirement, your information will remain on NSCC records for up to 7 + 1 calendar years following the tax year you provided this information and will be disposed-off after that.