Our Saskatoon branch is looking to add an enthusiastic Office Coordinator to help support our growing office. Do you like a variety of tasks throughout your day? Are you able to pivot in the face of changing priorities? If organization is your mainstay, you are energized by working in a collaborative environment, and you have a strong MS Office skill set, let’s connect! More specifically, as an Office Coordinator, some of your key responsibilities will be: · First Impressions – Create a welcoming space for clients, guests, and staff, and arrange onboarding for new colleagues. · Coordinate Meetings, Events, and Staff Functions – Coordinate and facilitate monthly staff meetings and set up and take down as needed for meetings. · Communication – Share information on a continuous basis regarding upcoming events, action items, meetings, organizational and office updates, and others as needed. · Office Coordination – Order and restock general office and field supplies; keep common areas tidy, maintained, and organized; coordinate outgoing mail and courier services and travel arrangements; and general office maintenance and organization. · Financial Coordination – Facilitate accounting processes such as, but not limited to, Visa Reconciliation, Bank Deposits, Accounts Payable/ Receivable, Invoice Coding, Monthly Reports, and support good business acumen. · Project Administration – Open projects on our system, edit and review agreements/proposals, assist in budget tracking, and basic formatting of documents. · Other administrative and office support tasks as required.
Are you proactive, motivated, and eager to learn new things and provide outstanding service to our internal teams and external clients? Our ideal candidate is someone looking to grow with our office, has an Office Administration certificate, and a minimum of two years of experience or equivalent education/experience in Business Administration or a related field. The core skills that will help you succeed here include: · High Quality and Detail Oriented – You take personal pride in delivering outstanding quality work for project leaders and team members. · Accountable/Dependable – You take personal responsibility for the quality and timeliness of work and achieve results. You follow accounting and administrative processes accurately and meet business deadlines. · Flexible and Adaptable – You embrace the ambiguity of “…other duties as assigned” and demonstrate a creative and positive approach to problem solving and are not rattled by interruption or changes in plans. · A Service Driven Approach – You are genuinely excited about caring for others. You value and deliver high-quality service to all colleagues and clients. · Collaborative – You encourage cooperation, collaboration, and authentic teamwork. You build positive relationships, seek to understand with a curious and caring mindset, and can weave the ideas and needs of team members into a cohesive plan. · Growth Oriented – You have the desire to expand your responsibilities through a commitment to continuous improvement and learning. · Energy/Stress – You consistently demonstrate an approachable and inviting attitude and handle demanding workloads, competing demands, distractions, and interruptions with professionalism and ease. · Critical Thinker – You analyze information objectively and make informed decisions. You consider diverse perspectives and effectively solve complex problems through logical reasoning. · Planning/Organization– You enjoy nurturing systems that improve the quality of experiences while remaining flexible and understanding of the steps necessary to achieve goals.
Urban Systems Ltd. 501-121 5th Avenue Kamloops, British Colombia V2C 0M1
People Stewardship recruiting@urbansystems.ca Preferred Contact: https://grnh.se/31c125dd3us
