The Junior Project Coordinator will report to the Project Manager and will be responsible for providing Clerical and Administrative support to the entire team.
A valid driver’s license and reliable vehicle are required
Assist the Project Manager where applicable, in the day to day activities of a project’s administration
Work closely under the guidance and direction of the Project Manager to learn Ryson Construction’s systems and methods
Provide general administrative support including preparation of correspondence and meeting minutes
Assist in plan and spec analysis in order to provide clear, trackable and coordinated interpretations of the design/drawings for construction including receipt and distribution and tracking of shop drawings
Research and recommend solutions to design document problems, including conflicts, interferences and errors/omissions
Assisting in communication to subcontractors and creating reports or mass faxes
Act as liaison with subcontractors in expediting drawings and related information
Collection and processing of subcontract documents
Duties may range from clerical tasks such as creating and maintaining manual files and photocopying to higher level administrative projects such as assisting in the creation of procedural documents
Assisting in the preparation of purchase orders and subcontracts
Assist with the monthly billings and change order billings
Obtain quotations for Notices of Change
Assist with maintaining up-to-date RFI logs, track responses and advise the Project Manager of the status
Maintain and update drawing logs
Participate in the continuous updating and accurate generation of as-built documents
Attend project coordination and owner/contractor/architect/engineer meetings as requested or required
Coordinate periodic job-related photographs for records
Coordinate submittals and procure all close-out documents including warranties and Operating and Maintenance Manuals
Understand and perform document control functions in accordance with on-site policy and procedures, including tracking and creating of RFI’s, transmitting and tracking of submittals and maintain project expediting list
Assist in the estimating process – send tender invites, contact potential subcontract bidders
Perform additional assignments and responsibilities as assumed or requested by supervision
Assist in fulfilling Ryson Construction’s commitment to safety
Detail oriented, Proactive, Effective multitasking and organizational ability, Able to work with little supervision at times, while performing well in a team environment on a daily basis
Ability to assume responsibility and to interface and communicate effectively with others. Effective oral and written communication skills and ability to represent the company and project team in a professional manner to the Client and related project staff
Working knowledge of safety requirements of NSCSA - First Aid and WHMIS would be an asset
Successful graduate of the two-year Construction Management Technology Program at the NSCC
Proficient knowledge of MS Project, Excel, Word and Outlook
Experience with autocad would be considered an asset
Working knowledge of construction equipment and techniques, drawings and specifications, building materials and required standards applicable to discipline
Ryson Interior Construction 50 Raddall Ave, Unit 1 Dartmouth, Nova Scotia B3B 1T2
Mark Stevenson info@rysonconstruction.ca Preferred Contact: Email
