The Human Resources Assistant has a customer-focused mindset and contributes to the overall success of our organization through supporting key HR functions such as assistance of employee payroll, pension, and benefits programs; recruitment and onboarding; coordinating and tracking training and development; and acting as a first line of support for employee inquiries and requests. The ideal candidate will be detail-oriented, possess strong communication skills, and be able to maintain confidentiality while supporting our HR initiatives.
Responsibilities:
• Act as the first point of contact for HR-related inquiries and requests.
• Complete employee file setups in required payroll systems for all new hires and complete status changes, transfers, and terminations.
• Administer group insurance and pension enrollment for all new hires and complete status changes, transfers, and terminations.
• Digitize HR records and maintain accurate, up-to-date digital employee files in the HR information system (HRIS).
• Maintain HRIS by tracking and reporting on employee data, such as paid leaves, to ensure that accurate and timely information can be made available to leadership and staff.
• Implement and manage payroll changes, including salary adjustments, deductions, and other payroll-related updates.
• Support recruitment and onboarding by ensuring hiring documents are completed correctly, assisting with planning and preparing orientation sessions, supporting the planning and coordination of initial on-the-job training, and acting as the first point of contact for general queries from new employees.
• Take the lead in the co-op funding application process.
• Work closely with the HR team to provide support in areas including compensation administration, recruitment and onboarding, and training and development.
• Provide general administrative support to the HR department, such as scheduling meetings, preparing reports, and coordinating HR initiatives.
• Assist with activities related to programs and initiatives under the E1 employee experience framework, such as compensation, benefits, career & development, and lifestyle & well-being.
• Perform or assist with other HR duties/reports/projects as required.
Knowledge, Skills & Experience Requirements:
• Proficient with Microsoft Office software including Excel, Word, PowerPoint, Outlook, Teams, and OneNote (advanced knowledge of Excel would be especially helpful in this role).
• Working knowledge of multiple human resource disciplines including benefits administration, payroll/employee set-up, recruitment, training and development, and policy interpretation and development.
• Experience and ability to work effectively within an HRIS.
• Excellent communication skills, including writing, speaking, and listening to facilitate the effective sharing of information while paying careful attention to employees’ questions and concerns.
• Strong critical thinking capabilities that enable problem-solving, decision-making, resolving employee concerns and inquiries, and escalating issues when needed.
• Ability to work well under pressure and meet tight deadlines.
• Strong attention to detail and good organizational skills.
• Excellent interpersonal skills that enable positive interactions with new employees and engagement with people from various backgrounds and experiences.
• Self-motivated with the ability to work independently, take initiative, and handle multiple tasks in a fast-paced environment. Education & Certification(s) Requirements:
• Eligibility to become a Chartered Professional in Human Resources (CPHR) Candidate is preferred.
To Apply:
Please Email your resume, cover letter and diploma to WorkExperience@nscc.ca with "EfficencyOne- Human Resource Assistant" in the subject line.
Please Note:
This program is being offered by the Nova Scotia Community College (Gradworks) with the financial support of the Government of Canada and as such representatives of the Atlantic Canada Opportunities Agency (ACOA) are permitted access to the files developed under this program for monitoring and evaluation purposes.
EfficiencyOne 230 Brownlow Ave Dartmouth, Nova Scotia B3B 0G5
Nicole Durdle ndurdle@efficiencyns.ca Preferred Contact: Email
