Administrative Assistant

About the Position

Administrative Assistant - Canada Summer Jobs Program

To be eligible to participate in the Canada Summer Jobs program, applicants must;

Be between 15 and 30 years of age at the start of the employment. Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment and,

Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa, or work visa are ineligible.

Job Summary: The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.

Key Responsibilities:

• Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
• Answers general inquiries regarding the VON organization with informed and satisfactory responses.
• Schedules and organizes meetings and appointments as requested.
• Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed. Assists in the production of newsletters and in standardizing processes and forms.
• Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
• Updates policies/procedures and manuals as required.
• Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
• Performs other duties as assigned.

Qualifications

• Post-secondary education in office administration, office information technology or a related field or related relevant experience is an asset
• Proficiency in Windows OS and MS Office Suite programs required
• Experience with scheduling software and Cognos is considered an asset
• Criminal records and vulnerable sector check
• The use of Personal Protective Equipment (PPE) may be required

About the Company

VON (Victorian Order of Nurses)
14 Court St #100
Truro, Nova Scotia B2N 3H7

Company Contact

Diana LeCoure
diana.lecoure@von.ca
Preferred Contact: https://jobs.jobvite.com/von/search?r=NS%20-%20Colchester%20%26%20East%20Hants%20County&l=&c=Adminis

Documents to be Forwarded

• Resume
• References