Entry Level Office Coordinator

About the Position

QuickFacts is a Software as a Service (SaaS) that organizes and presents information on a single search-engine website. Currently, we provide the solution to the insurance industry, offering brokerages a one-stop location for all their carrier information and organizational workflows.

In addition to our Sofware Solution, we provide project work & support services to our clients. We are currently seeking an Entry Level Office Coordinator. The ideal candidate is a friendly, creative, and organized individual to join our team and assist in our marketing endeavours.  Ideal candidates are self-motivators that have passion, creativity and design abilities and are highly organized. 

About the Role: 

• Assist in the approval of absence requests 
• Prepare and arrange documents for employee quarterly check-in (reviews)
• Post Jobs ads when needed
• Plan & Execute team functions 
• Maintain/organize monthly receipts for the bookkeeper 
• Quality Check receipts on a bi-monthly basis 
• File monthly funding documents 
• Run Payroll bi-weekly 
• Add and remove employees to payroll as needed
• Prepare ROEs as needed 
• Other administrative duties as they arise

Qualifications

Ideal Candidate: 

• You have recently completed a College or University program. 
• You are discrete since you will be handling high-level confidential information. 
• You are a very organized person.
• You can efficiently manage the electronic AP document flow and handle invoices.
• A structured process is maintained, but no two days are the same, so you don’t mind handling “one-off” situations.
• You can create a schedule and stick to it.
• You see yourself as being highly efficient and able to work quickly without sacrificing accuracy, but you always look for ways to improve processes and work more efficiently.
• As part of a team, you communicate well, and you can build relationships with others to facilitate the sharing of information around the requirements of the AP process. 
• You are willing to “pitch in” and provide back-up to accounts receivable or other parts of the finance team as necessary.
• Your time management skills are excellent, thus helping ensure that deadlines are always met. 

Why QuickFacts: 

One of our biggest values is providing everyone with a positive and supportive company culture. It’s important to us that our clients receive the same quality of professionalism, so for that reason, we put just as much effort into building a solid team. Even at the beginning of your career, we teach you skills to allow you to prosper in your career with QuickFacts.

And while experience is a bonus in this role, we will always consider a person’s enthusiasm, willingness to learn and desire to try new experiences.We want to be part of building the foundation of leaders.

So what are you waiting for? Join our growing team and apply now!

About the Company

QuickFacts Inc
PO Box 48051
Bedford, NS B4A 3Z2

Company Contact

Christy Silvestri
christy@quickfactsinc.com
Preferred Contact: Email

Documents to be Forwarded

• Resume
• Cover letter