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Residence Community Standards Policy

Ref. No. Executive sponsor Policy steward Approval authority First approved Last reviewed Effective date Next review
33.11 Vice President, Academic Director, Student Awards and Experience Executive Council Jul. 20, 2021   Sept. 1, 2021 Sept 2022
  1. Purpose
    1. The Residence Community Standards have been designed to reflect the College’s commitment to building and maintaining Respectful Communities where residence students and staff can expect to:
      1. Study, sleep and learn without unreasonable disruption by other students and guests.
      2. Engage in positive community and personal interactions without fear of harassment, bullying, discrimination, sexual violence, hazing or threats of violence of any kind.
      3. Be treated in a manner that promotes civility, respect, and accountability.
    2. The purpose of the Residence Community Standards policy is to set out the community standards (or rules) that governs the expectations and requirements of behaviour in residence, and the surrounding College property.
  1. Scope
    1. The Residence Community Standards Policy applies to all students and student-staff living in residence and their guests.
    2. For those guests who are affiliated with the College, the Student Code of Conduct Policy and any/all other college policies deemed appropriate, will be employed in instances of concerning behaviour.
    3. The standards and expectations outlined in the policy applies to conduct, including in-person or online, which originates in on-campus residence buildings and physical spaces adjacent to the residences.
    4. Additionally, this policy extends to conduct:
      1. occurring on any property or locations related to, or being used for, Residence Life programs, events, or activities, including any location where a student is attending or participating in a College sponsored activity or event specifically for students living in residence.
      2. which violates civil or criminal laws, where such laws do not adequately protect the College’s interests.
  1. Definitions
Term Definition
Civility Behaviours that are courteous and polite. Civility and respect are based on showing esteem, care and consideration for others and acknowledging their dignity.
Fact Finding A range of activities that may be used to gain understanding of a concern or conflict. A review of the situation occurs to determine the most appropriate policy and process application. The range of activities may include but is not limited to; a fact-finding inquiry, a more detailed investigation or a blend of resolution options, such as information gathering and mediation. The College determines the extent of the fact-finding process upon assessment of the concern.
Guest A student or non-student who has not been assigned a NSCC Residence space/room and does not have a signed Residence Agreement.
Host A Resident who has received and/or entertained guests in their personal residence space or common area.
Interim Measure Temporary safety or other measures instituted to address risk in urgent circumstances.
NSCC Community NSCC Community member under this policy includes, but is not limited to the following:
a. Employee: any person who is employed by NSCC or provides services to NSCC under an employment contract.
b. Student: anyone applying to or registered in NSCC programs or otherwise participating in NSCC courses, programs, events, and activities.
c. Volunteer: any person performing work for NSCC in an unpaid capacity.
d. Contractor: any individual or company (and its employees) who provides services to NSCC under a service contract (i.e., a non-employee-employer relationship)
e. NSCC Community Member: any person working in collaboration with NSCC for a business or academic purpose or an external community member, including all graduates and alumni of NSCC.
f. NSCC Board of Governors: the governing body of the College
Principle of Natural Justice Requires that a person receive a fair and unbiased hearing before a decision is made that will negatively affect them. The three main requirements of natural justice that must be met include adequate notice, fair hearing and no bias.
Resident A student living in residence who has accepted and signed a Residence Agreement.
Restorative Practice Restorative practices are used to foster a respectful learning and working environment by strengthening relationships between people and the community they share. Restorative practices include processes to proactively build relationships and a sense of community to help prevent conflict and concerns. Restorative practices are also used to respond to conflict and concerns by seeking to repair harm and restore the relationships and community affected.
Student Anyone who is registered or enrolled in a course or program at the College.
Student-Staff Any student staff member of the NSCC Residence Life team with defined responsibilities in residence.
  1. Policy
    1. Policy Framework
      The Residence Community Standards Policy is part of a suite of College policies and procedures that are in place to ensure that the College Community has a shared understanding of the standards of behaviour required of students living in residence and their guests, and of the types of behaviours that are expected as well as those that are unacceptable.
    2. Resident Responsibilities
      The Residence Community Standards reflect the values of the College and the culture that the College seeks to promote within its residence community. Residents are responsible for:
      1. Reading, understanding and complying with the expectations and standards outlined in the NSCC Living in Residence Guide;
      2. Reading, understanding and complying with this and all other college conduct policies;
      3. Ensuring their guests adhere to the Residence Community Standards policy.
    3. Addressing Concerns
      1. Approach
        1. The College’s intention is to utilize restorative practice in its approach and outcomes, as appropriate. The purpose of a restorative approach is to build a healthy residence environment by improving and restoring relationships between people and the community. The goal of the procedures, using this restorative lens and principles of natural justice, is to respond to concerning behaviour with educational, remedial, and other sanctions that promote accountability and community safety.
        2. The Residence Community Standards Policy will work in conjunction with other College policies to address NSCC students alleged to be involved in a violation of this policy. In cases where a resident may be subject to civil or criminal proceedings, or it appears that the concern is outside the scope of this policy or is more appropriately dealt with under another policy, Act or procedure, the College reserves the right to determine the approach to deal with the concern or refer it to the appropriate forum.
        3. The Campus Principal or Manager of Student Services and/or their designate may act unilaterally in situations when:
          1. there is a potential threat to the safety of any member of the Residence Community, including to a resident engaged in concerning behaviour; and/or
          2. when the continued presence of a resident constitutes a significant disruption to the Residence or broader College Community

            In these situations, the resident in question will be not be permitted to reside in residence, pending the conclusion of fact finding and a final decision.
      2. Sanctions
        Where student behaviour and actions are contrary to the standards set out in this Policy, the Residence Community Standards Procedures document will provide a mechanism for interventions and the imposing of sanctions to further support these goals.
    4. Appeals
      In accordance with the principles of natural justice, all residents have the right to engage in a fair process and appeal any decision based on the grounds of procedural irregularity or the provision of new evidence not available at the time to the decision maker.
  1. Policy Supports
Procedures
33.02 Residence Community Standards Procedure

Related Policies
34.01 Academic Accommodations Policy
31.01 Academic Integrity Policy
63.01 Technology Resources – Acceptable Use Policy and Procedures
71.01 Use of Copyright Materials Policy
52.11 Email Policy
73.01 Occupational Health and Safety Policy
41.01 Respectful Community Policy
42.31 Safe Disclosure Policy
73.11 Smoke Free Policy
54.01 Social Media Policy
32.01 Student Appeals Policy
33.01 Student Code of Conduct
39.01 Sexual Violence Policy
73.21 Violence Prevention Policy

Related Acts
Nova Scotia Human Rights Act
Criminal Code of Canada
Nova Scotia Residential Tenancies Act

Support Documents
NSCC Living in Residence Guide
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