Board of Governors – Student Guidelines

Nomination Support Form – Student (PDF 36KB)

The Board of Governors is the governing body of the Nova Scotia Community College and establishes the policy direction for management and control of the College. The Board of Governors' membership includes two Student Representatives who serve a one-year term.

1. Representation Across the College

For the student elections, the College will be divided into two electoral districts – Metro and Provincial. Each year, one student will be elected in each district. Because there is such a high concentration of the student population in Metro, this will provide equitable representation from across the province. Should nominations only be received from one of the two electoral districts, two candidates would be selected from that district.

Metro: All campuses and sites located in the Metro area.

Provincial: Annapolis Valley Campus/COGS, Burridge Campus, Cumberland Campus, Kingstec Campus, Lunenburg Campus, Marconi Campus, Pictou Campus, Shelburne Campus, Strait Area Campus, and Truro Campus.

2. Eligibility to Run in the Elections

For the purposes of NSCC Board of Governor elections:

  1. A student must be currently enrolled with the College, and the period of the program of enrolment must be expected to endure for one or more years.
  2. A student is eligible to run in an election regardless of whether they are full-time or part-time, providing they meet the requirements outlined in (a) above.
  3. A student's term on the Board will not change as the result of a change in enrolment location.

3. Eligibility to Vote

Any student who is eligible to run in a Board Election is eligible to vote in a Board Election.

4. Terms of Office

Student members of the Board are appointed for a term of one year.

Re-election: Every member of the Board has the right to be re-elected so long as they do not hold the office for more than two consecutive terms. All external Board members (external meaning those other than staff and students) are able to serve two terms; therefore we offer that same opportunity to students.

5. How to Get Involved

Candidates interested in running in the elections will nominate themselves. The nominee will complete a Nomination Form, which is used as the official entry on the Official Slate of Candidates. The entry provides each candidate with the opportunity to express their views and reasons for running.

Nomination Support Form (PDF 36KB) will also be completed and submitted. This form bears the signature of your campus principal and faculty member, and is intended to initiate and confirm that a discussion has taken place with the potential nominee's faculty and principal regarding the time commitment necessary to act as a Board Member.

6. Nomination Process (October 3 – October 19)

  1. Interested candidates will complete an Online Nomination Form.
  2. The Online Nomination Form will be accessible from October 3 at 8:00 AM to October 19 at 4:00 PM
  3. Once a nomination is submitted candidates will receive a response confirming receipt.
  4. Candidates will then be required to print a copy of the Nomination Support Form (PDF 36KB) and meet with their Faculty Member and Campus Principal.
  5. Candidates must submit their signed Nomination Support Form (PDF 36KB) to Christabell Pinchin, Secretary, Board of Governors by October 20, 2016 at 4:00 PM
  6. Each Candidate is also responsible for arranging a telephone (or in-person) meeting with Christabell Pinchin prior to the Nomination Deadline of October 19, 2016 at 4:00 PM. This meeting will give candidates a chance to review the Election Guidelines prior to the Campaigning Period.

7. Active Campaigning (October 24 – October 31)

Official Slate of Candidates: The Official Slate of Candidates will be posted on the NSCC website. The Official Slate of Candidates will include the Voter's Message from the Nomination Form. Candidates should note that each entry is copied as received – spelling, grammar, punctuation, etc. will not be corrected. The Board Secretary has the authority to remove information from the Nomination Form if it is determined to be offensive or in some way contrary to the Election Guidelines. The Candidates have the option of including their e-mail addresses, facebook page, website, etc. on the Nomination Form to facilitate voter questions.

No Time Off Granted for Campaigning: This applies equally to voters and candidates. If a candidate arrives at a campus to campaign, no re-arrangement of schedules will be made to accommodate candidate-voter contact.

Campaign Expenses: All candidates' notices and election materials are at their own personal expense. The College must be reimbursed by a candidate for all identifiable costs to the College associated with the production and distribution of materials and campaign messages.

Distribution of Campaign Material: Candidates have the option to distribute campaign materials; it is not required.

Candidate Posters: Candidates are permitted to design one election poster which will be shared electronically through digital signage at campuses. Campuses without digital signage will display paper posters. These posters will be distributed by a designated person at the campus not Candidates. The poster is limited to an 81/2 x 11 piece of paper and should be formatted in a landscape manner. The content of the campaign material is at the discretion of the candidate. If the Board Secretary determines that the material is offensive or in some way contrary to the Election Guidelines the poster will not be distributed.

Candidate posters should be emailed to no later than October 21 at 4:00 PM. The Board Secretary will ensure each campus receives the posters to post at their campus. A public area(s) will be designated at the campus where election material can be posted. This will ensure the amount of space being used is not overwhelming. All candidates will have equal exposure. Posters may not be displayed until Active Campaigning begins and posters received after October 21 at 4:00 PM will not be displayed.

Email Message to Voters: Candidates are not permitted to campaign or solicit votes through email including mass messages or group distribution emails. Candidates are permitted to develop one final voter message for email distribution by the Board Secretary. This message will be sent on the final campaigning day. Email messages should contain no more than 1500 characters (with spaces) and will be shared as received – spelling, grammar, punctuation, etc. will not be corrected. The Board Secretary has the authority to remove information from the email message if it is determined to be offensive or in some way contrary to the Election Guidelines. The Candidates have the option of including their e-mail addresses, facebook page, website, etc. in the message. Messages must be received by October 28, 2016 at 4:00 PM. Email messages should not contain graphics or attachments.

Campus-specific Rules: Candidates must adhere to campus-specific rules and policies.

8. Candidate Behaviour

Candidates are to adhere to Student Code of Conduct (PDF 73.9KB). Any behaviour deemed inappropriate or in contradiction to the Guidelines for Board Elections – Student or Student Code of Conduct (PDF 73.9KB) could result in Candidates being removed from the Official Slate of Candidates. Should Candidates create Campaign Teams, it is the responsibility of the Candidate to ensure their team also understands and adheres to the Guidelines for Board Elections – Student and Student Code of Conduct (PDF 73.9KB).

9. Voting Guidelines

A voter is permitted to cast one vote. They must vote for one candidate from the Metro Electoral District and one candidate from the Provincial Electoral District. Voting will take place online from November 1 to November 2. More details will be posted closer to the voting dates.

Tied Vote: In the event of a tie in the College-wide vote, the Board Secretary will draw by lotto to determine the winning candidate.

Acclamation: Where only one nomination is received from across the College, that candidate will be declared elected by acclamation.

Appeals: Appeals concerning any act or decision made in implementing the guidelines for this election may be made by a candidate directly to the Board Secretary. All appeals must be filed with the Board Secretary within 2 calendar days of the voting results being released.

10. Appointment Process

The Board Secretary will report on the election results to the Board.

Christabell Pinchin,
Secretary, Board of Governors

Phone: 902-491-6701
Cell: 902-237-0887

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